Constitutional Amendment for vote on Alumni Weekend
NOTICE OF PROPOSED AMENDMENTS TO CONSTITUTION OF THE ALUMNI ASSOCIATION:
The National Alumni voted to recommend the following amendments to the Constitution of the Alumni Association. These amendments will be presented at the Annual Meeting of the Association to be held during Alumni Weekend, Saturday, October 6, 2007.
Many of the amendments simply clean up the document. There is also the change to reflect the name change of the Board of Trustees to Board of Directors.
The major changes are a result of the National Alumni Board’s reorganization effort last year with a new mission statement and some changes made at the College administration level, i.e. Mathews House policy.
Please review the changes, especially if you will be attending Alumni Weekend, as your vote will count. If you have any questions or concerns, please contact me. I hope to see many of you in October for a fun-filled weekend.
Lisa Benedetti, Class of 1981
NAB Board Member
Amendments look like:
THE ALUMNI ASSOCIATION
OF LAKE ERIE COLLEGE
ARTICLE I – NAME
The name of this organization shall be “The Alumni Association of Lake Erie College”. Hereinafter it will be referred to as “the Association”
ARTICLE II – MISSION STATEMENT
ARTICLE III – MEMBERSHIP
Every person who has successfully completed the equivalent of one or more years in a degree granting program at Lake Erie College is eligible for membership in the Association.
ARTICLE IV – ALUMNI BOARD
Section I: The governing body of the Association shall be the National Alumni Board, hereinafter referred to as “the Board.” It shall be responsible for nominating members of the Board, and alumni representatives to the College Board of
Trustees. It shall also be the body responsible for developing, implementing and coordinating all aspects of the alumni program.
Section II: The Board shall consist of up to twenty-four (24) members, including two (2) alumni representatives to the College Board of
Trustees, each of whom shall be a member of the Association. In addition, the Director of Alumni Relations, the president of the Student Government Association and a faculty representative chosen by the faculty , shall be ex-officio members.
Section III: At the discretion of the Board anyone with pertinent business may be requested or permitted to attend Board meetings.
Section IV: Members of the
Alumni Board shall serve a three-year term.
ARTICLE V – OFFICERS
Section I: The officers of the Association shall be a president, a vice president, a treasurer and a secretary. The Board members shall elect, from their number, said officers for one (1) year terms. The Board shall elect the officers at a Board meeting held as soon as practicable after the Annual Meeting.
Section II: The President shall preside at all meetings of the Association
, of the Alumni Board and he/she shall attend meetings of the College Board of Trustees. The President shall have power to appoint necessary committees and wil l be an ex-officio member of those committees.
In the absence of the President, or if a vacancy in that office occurs, the Vice President shall perform the duties of the President.
In the absence of both the President and Vice President, the Treasurer shall be authorized to perform the duties of the President.
In the absence of the President, Vice President, and Treasurer, the Secretary shall be authorized to perform the duties of the President.
Section III: The President
of the Association shall report at the Annual Meeting of the Association on general conditions and needs of the College and on any changes in its policy and officers.
Section IV: The Treasurer shall collect, hold and disburse all Association funds, subject to direction of the Board and shall present a financial report at all regularly scheduled meetings.
Section V: The Secretary shall keep minutes of all Association proceedings and Board meetings and distribute them to appropriate officers of the Association, the Board and the College.
ARTICLE VI –
Section I: The Association shall be represented on the College
’s Board of Trustees by two (2) of its members, elected by the Association.
Section II: Candidates should have prior experience on the Board
of the Alumni Association.
Section III: The duties of these
trustees shall be to act as a means of communication between the Association and the Board of Trustees. They shall also be the advocates of the alumni community, which they represent, to ensure their needs are considered.
ARTICLE VII – ELECTIONS
Section I: The members of the Board and the alumni representatives to the College Board of
Trustees shall be elected on a rotating basis from the slate presented by the nominating committee either at the Annual Meeting or by a ballot mailed to members of the Association. The method of election shall be determined by the Board. Any member of the Association may propose candidates by personal letter to the President at least four months prior to the election.
Section II: Vacancies shall be filled by appointment by the Board for the unexpired term.
ARTICLE VIII – CHAPTERS
Alumni living in any given locality may, with the approval of the Board, organize a Lake Erie College Chapter, which shall be auxiliary to the Association. Each
chapter shall place with the Secretary of the Association a copy of its by-laws and an annual list of its officers. Each Chapter shall be encouraged by the Board to send a representative to National Alumni Board meetings. Each chapter will send copies of its meeting notices and minutes to the Office of Alumni Relations.
ARTICLE IX – MEETINGS
Section I: The Annual Meeting of the Association shall be held each year at a date, which shall be agreed upon by the Board.
Section II: Special meetings may be called by the President or by the Board.
Section III: The Board shall meet at the call of the President.
ARTICLE X – QUORUM
Section I: Twenty-five (25) members shall constitute a quorum at any meeting of the Association for the transaction of business.
Section II: The President and a simple majority of the elected members shall constitute a quorum at any regularly scheduled meeting of the Board.
ARTICLE XI – OFFICE OF ALUMNI RELATIONS
ARTICLE XII – MATHEWS HOUSE
Section I: The Board shall work cooperatively with the College to ensure the preservation of Mathews House, which is owned by the College, as a local historical landmark. Mathews House shall serve as the Alumni House.
ARTICLE XIII – SCHOLARSHIPS
The Board shall award scholarships annually. The number of scholarships awarded and the amount for each shall be determined by the criteria for each scholarship and/or the amount of money available for this purpose.
ARTICLE XIV – DISSOLUTION
Upon the dissolution of the Association, the Board shall, after paying or making provisions for the payment of all of the liabilities of the Association, dispose of all of the assets of the Association in such a manner, or to such organizations organized and operated exclusively for charitable, educational purposes as shall at the time qualify as an exempt organization or organizations under Section 501 (c)(3) of the Internal Revenue Code of 1954 (or the corresponding provision of U.S. Internal Revenue law), as the Board shall determine. Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the Association is located, exclusively for such purposes or to such organization or organizations, as said court shall determine, which are organized and operated exclusively for such purposes.
ARTICLE XV – AMENDMENTS
Section I: This constitution may be amended by a two-thirds vote of the members present at any regular or called meeting of the Association, provided notice has been given at a previous meeting or sent to the members.
Section II: Proposed changes in the constitution may be presented by the Board or by a recommendation signed by fifteen (15) members of the Association.
ARTICLE XVI – TAX LAW STATEMENT (formerly Section III of Article II, the Mission Statement)
The Association is organized exclusively for charitable, educational purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under Section 501(c)(3) of the Internal Revenue law.
(Proposed Amendments 8)