Administrative Assistant, School of Education & Professional Studies

Notice of Vacancy 

Administrative Assistant, School of Education & Professional Studies

REPORTS TO: DEAN OF THE SCHOOL OF EDUCATION & PROFESSIONAL STUDIES
STATUS: PART-TIME, NON-EXEMPT, HOURLY

RESPONSIBILITIES:

  • Supports the dean and faculty members with day-to-day tasks, including scheduling meetings, orientation preparations, advisory board meetings, campus supervisor meetings, etc.
  • Creates and maintains physical student files (undergraduate and graduate) for the education department.
  • Collects faculty syllabi and office hours and places in digital files for each semester.
  • Collects and maintains the Praxis and OAE scores and updates the Excel spread sheet, EX, physical and electronic student files.
  • Processes campus supervisor monthly mileage reimbursement forms.
  • Prepares check requests for school districts and accompanying letters.
  • Compiles and submits bursar report for student teaching and field fees.
  • Sends FBI & BCI reports to districts, as requested.
  • Updates spreadsheet, EX and student clinical files with all FBI/BCI reports.
  • Supervises the graduate assistant and student worker to provide the greatest possible assistance in the office.
  • Works collaboratively with the Registrar’s Office, Security, Mailroom, IT and College Events.
  • Prepares packets for campus supervisors and cooperating teachers to include: appropriate handbook; agenda; checklist; Taskstream instructions.
  • Participates in organizing field and student teaching orientations.
  • Assists a faculty member with education department interview process.
  • Assists with production of several department handbooks for students/teachers.
  • Submits new handbooks to the web master for posting on the education department web page.
  • Maintains department’s Google Calendar.
  • Answers the office phone, maintains office supplies and collects/delivers department mail.
  • Greets and assists education students and other visitors.
  • Other duties as assigned by the dean.

PREFERRED QUALIFICATIONS:

  • Working knowledge of office equipment: printers, copier and phones.
  • Excellent written and verbal communication skills.
  • Strong organization skills with ability to attend to detail.
  • Excellent knowledge in MS Office (MS Excel and MS PowerPoint, in particular) & Google Docs.
  • Willingness to learn LEC’s student database program Jenzabar EX 6.
  • Committed to confidentiality, professionalism and integrity.

APPLICATION PROCESS:

Qualified candidates should submit a letter of interest, resume and three professional references to: humanresources@lec.edu (preferred method for applications) or Administrative Assistant, School of Education & Professional Studies Search, Lake Erie College, 391 W. Washington St., LEC Box 358, Painesville, OH 44077. Review of applications will begin immediately and continue until the position is filled. Subject to a criminal background check prior to employment. Learn more at https://www.lec.edu.