REPORTS TO: SENIOR VICE PRESIDENT FOR ACADEMIC AFFAIRS & INSTITUTIONAL EFFECTIVENESS
STATUS: PART-TIME, NON-EXEMPT, HOURLY
Lake Erie College, a small, co-educational, four-year, independent liberal arts college located in Painesville, OH, 30 miles east of Cleveland, invites applications for the part-time position of administrative assistant, Academic Affairs.
Performs a variety of administrative or executive support tasks that are confidential and sensitive, including matters related to institutional accreditation and data.
Coordinates office management activities as directed by the senior VP.
Researches, compiles, assimilates and prepares various documents to support all phases of academic affairs operations.
Reads and screens incoming correspondence and reports as appropriate; makes preliminary assessment of the importance of materials and organizes documents; handles some matters personally and forwards appropriate materials to the senior VP and appropriate staff.
Receives and screens incoming calls and visitors as appropriate, determines which are priority matters, and alerts the faculty accordingly. Makes referrals to appropriate staff or provides requested information.
Formats letters and memoranda and produces a variety of documents, charts and graphs in final form.
Prepares agenda and collects materials for meetings, conferences and other events in the academic division; takes minutes and keeps records of proceedings.
Plans and coordinates arrangements for various meetings and events.
Reviews, proofreads and edits documents.
Coordinates and facilitates the academic and student affairs calendars to arrange various appointments, meetings and conferences.
Recommends actions to be taken on office expenditures, such as equipment and supply needs.
Assists various personnel with preparation of the departmental budget.
Assists with the establishment, revision and maintenance of divisional procedures and policies.
Is responsible for compiling, maintaining and keeping secure confidential College, faculty and student documents related to academic and student affairs.
Makes travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
Works with academic affairs personnel to prepare information related to budgets, faculty schedules and workload processes.
Operates standard office equipment.
Other duties as assigned by the senior vice president for academic affairs.
Detail oriented and possesses excellent verbal and written communication skills.
Ability to maintain high level of confidentiality.
Computer proficiency in Microsoft Office Suite required in order to create complex spreadsheets, documents and databases.
Minimum of an associate’s degree and five years of prior experience in an office setting, preferably in an educational setting, is preferred.