Administrative Assistant, Academic Affairs

REPORTS TO: SENIOR VICE PRESIDENT FOR ACADEMIC AFFAIRS & INSTITUTIONAL EFFECTIVENESS

STATUS: PART-TIME, NON-EXEMPT, HOURLY

Lake Erie College, a small, co-educational, four-year, independent liberal arts college located in Painesville, OH, 30 miles east of Cleveland, invites applications for the part-time position of administrative assistant, Academic Affairs.

RESPONSIBILITIES:

  • Performs a variety of administrative or executive support tasks that are confidential and sensitive, including matters related to institutional accreditation and data.

  • Coordinates office management activities as directed by the senior VP.

  • Researches, compiles, assimilates and prepares various documents to support all phases of academic affairs operations.

  • Reads and screens incoming correspondence and reports as appropriate; makes preliminary assessment of the importance of materials and organizes documents; handles some matters personally and forwards appropriate materials to the senior VP and appropriate staff.

  • Receives and screens incoming calls and visitors as appropriate, determines which are priority matters, and alerts the faculty accordingly. Makes referrals to appropriate staff or provides requested information.

  • Formats letters and memoranda and produces a variety of documents, charts and graphs in final form.

  • Prepares agenda and collects materials for meetings, conferences and other events in the academic division; takes minutes and keeps records of proceedings.

  • Plans and coordinates arrangements for various meetings and events.

  • Reviews, proofreads and edits documents.

  • Coordinates and facilitates the academic and student affairs calendars to arrange various appointments, meetings and conferences.

  • Recommends actions to be taken on office expenditures, such as equipment and supply needs.

  • Assists various personnel with preparation of the departmental budget.

  • Assists with the establishment, revision and maintenance of divisional procedures and policies.

  • Is responsible for compiling, maintaining and keeping secure confidential College, faculty and student documents related to academic and student affairs.

  • Makes travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.

  • Works with academic affairs personnel to prepare information related to budgets, faculty schedules and workload processes.

  • Operates standard office equipment.

  • Other duties as assigned by the senior vice president for academic affairs.

PREFERRED QUALIFICATIONS:

  • Detail oriented and possesses excellent verbal and written communication skills.

  • Ability to maintain high level of confidentiality.

  • Computer proficiency in Microsoft Office Suite required in order to create complex spreadsheets, documents and databases.

  • Minimum of an associate’s degree and five years of prior experience in an office setting, preferably in an educational setting, is preferred.